Glossary: compliance, documents, construction and AI

Regulation (EU) 2024/1689, which governs the development and use of artificial intelligence systems in the European Union, classifying them by level of risk and setting proportionate obligations, including transparency towards users.

The list of qualified suppliers an organisation can work with. It holds each supplier's master data, documents and compliance status, and must be kept up to date together with the related expiry dates.

A chronological, tamper-evident record of the operations performed on documents and data: who did what and when. It ensures traceability and supports internal and external audits.

A document that lists and measures the work items of a construction project, applying the unit price to each quantity to estimate the total cost of the works.

An Italian requirement for working on temporary or mobile construction sites, in force since 1 October 2024 under art. 27 of Legislative Decree 81/2008. Contractors and self-employed workers must hold it to work on site.

Document Management System: software that stores, organises and controls business documents with workflows, role-based permissions, version management and expiry tracking.

The set of processes and tools used to create, store, share, approve and retain an organisation's documents, ensuring every document can be found, is up to date and is accessible only to authorised people.

The sequence of automated steps a document follows: request, upload, review, approval and archiving, with notifications and responsibilities assigned to each stage.

Documento Unico di Regolarità Contributiva: the Italian certificate confirming that social security and insurance contributions to INPS, INAIL and, in construction, the Casse edili have been paid. It is valid for 120 days, so it must be checked periodically.

Personal Protective Equipment: equipment worn by workers to protect them from health and safety risks. It must be issued, tracked and replaced according to its certifications and expiry dates.

Stato Avanzamento Lavori: a document certifying the work carried out up to a given date and the corresponding amount accrued, used for interim payments while the works are in progress.

The set of measures sports clubs and associations adopt to protect their members, especially minors, from abuse, harassment and discrimination, including the appointment of a dedicated safeguarding officer.

A log recording, day by day, the progress of the works, the workforce and equipment on site, the weather conditions and any relevant events on the construction site.

The process through which an organisation collects and verifies the documents and requirements of suppliers and subcontractors before and during the working relationship, monitoring their compliance over time.

The requirement for contractors and self-employed workers to have the organisational capabilities, equipment and documentation needed to carry out the assigned works safely. The client must verify it before awarding the work.

Thorsoft's business artificial intelligence, with data hosted in the EU (AWS Milan, Italy) and never used to train models. It is built into IntraThor to check documents, calculate expiry dates and send reminders.

Reporting wrongdoing that a person becomes aware of in a work-related context. In the EU it is governed by Directive (EU) 2019/1937 (implemented in Italy by Legislative Decree 24/2023), which requires reporting channels and protection for whistleblowers.